HR & Admin Specialist
Position, Location, Department
Full-time | Madrid | HR & Admin Europe
Position Summary
The HR & Admin Specialist is responsible for delivering day-to-day HR operations and administrative support to ensure efficient office operations and a positive employee experience. The role supports the full employee lifecycle, local HR administration, payroll coordination, office management, and general administrative activities while ensuring compliance with company policies and local legislation.
As an individual contributor, the role works closely with the Head of HR & Admin Europe, HR Business Partners, employees, and external service providers to deliver high-quality operational HR and administrative services.
Reporting Line
Reports to the Head of HR & Admin Europe
Major Responsibilities
HR Operations
- Support the full employee lifecycle, including onboarding, offboarding, and employee administration.
- Maintainaccurateemployee records, HR documentation, attendance, leave management, and HR system updates.
- Coordinate monthly payroll administration by collecting and validating payroll information and acting as the liaison with external payroll providers.
- Support employee benefits administration and coordinate with external providers.
- Support local Occupational Health & Safety (PRL) activitiesin accordance with Spanish legislation.
- Provide day-to-day HR support to employees regarding HR policies, payroll, benefits, social security, and administrative matters.
- Support employee engagement initiatives, internal events, and employer branding activities.
- Coordinate day-to-day office operations, facilities, office supplies, and workplace services.
- Manage office correspondence, visitors, documentation, filing systems, and administrative records.
- Coordinate domestic and international business travel and act as the primary contact for travel service providers.
- Manage contracts and internal approval processes for office-related services.
- Maintain local IT inventory and coordinate IT-related requests with internal and external support teams.
- Support accounts payable processes and coordinate invoices with Finance.
- Coordinate relationships with office suppliers and external service providers.
- Support procurement of office-related services andidentifycost-effective administrative solutions.
- Collaborate with HR, Finance, IT, Legal, and other internal functions to support business operations.
- Contribute to continuous improvement of HR and administrative processes, documentation, and ways of working.
- Support additional HR and administrative projects as assigned.